Privacy Policy

PMI Ireland Chapter Privacy Policy

Introduction

At PMI Ireland Chapter, we are committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy outlines how we collect, use, and protect your information in compliance with the General Data Protection Regulation (GDPR). By using our services or visiting our website, you agree to the terms outlined in this policy.

Data We Collect

We collect and process various types of personal data, including but not limited to:

  • Personal Identification Information: Name, email address, phone number, postal address, and job title.
  • Membership Information: PMI membership number, membership status, and membership history.
  • Event Registration Information: Information related to events you register for, such as dietary preferences and special accommodation needs.
  • Technical Data: IP address, browser type, operating system, and access times.
  • Communication Preferences: Your preferences regarding receiving information from us and your communication choices.

How We Use Your Data

We use your personal data for the following purposes:

  • Membership Management: To manage your membership with PMI Ireland Chapter, including renewals, updates, and member communications.
  • Event Management: To organize and manage events, including processing registrations, payments, and special requests.
  • Communications: To send newsletters, updates, and other information related to PMI Ireland Chapter activities and events.
  • Improving Services: To analyze how our services are used and to improve the functionality and user experience of our website.
  • Legal Compliance: To comply with legal obligations and respond to legal processes or requests for information from governmental authorities.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: Where you have given explicit consent for us to process your personal data for specific purposes.
  • Contractual Necessity: Processing necessary for the performance of a contract to which you are a party.
  • Legal Obligation: Processing necessary to comply with our legal obligations.
  • Legitimate Interests: Processing necessary for our legitimate interests, provided these interests are not overridden by your rights and interests.

Sharing Your Data

We may share your personal data with:

  • Service Providers: Trusted third-party service providers who assist us in delivering our services, such as event management companies, payment processors, and IT service providers.
  • PMI Global: As part of our affiliation with the Project Management Institute (PMI), we may share relevant membership information with PMI Global.
  • Legal Authorities: Governmental authorities or other third parties if required by law or to protect our legal rights.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Our retention periods are based on the following criteria:

  • The duration of your membership with PMI Ireland Chapter.
  • The length of time you have an active relationship with us.
  • Legal requirements and regulatory obligations.

Your Rights

Under GDPR, you have the following rights regarding your personal data:

  • Right to Access: Request access to the personal data we hold about you.
  • Right to Rectification: Request correction of inaccurate or incomplete data.
  • Right to Erasure: Request deletion of your personal data, subject to certain conditions.
  • Right to Restrict Processing: Request limitation of how we process your data.
  • Right to Data Portability: Request to receive your data in a structured, commonly used format.
  • Right to Object: Object to the processing of your data in certain circumstances.
  • Rights Related to Automated Decision-Making: Right not to be subject to a decision based solely on automated processing, including profiling.

Data Security

We implement a range of technical and organizational measures to ensure the security of your personal data, including encryption, access controls, and regular security assessments.

Data Breach Notification

In the unlikely event of a data breach, we have a response plan in place to promptly identify, investigate, and mitigate any breaches. We will notify the relevant supervisory authority and affected individuals within 72 hours of becoming aware of a breach.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to read the privacy policies of any linked sites you visit.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will notify you of significant changes via email or through our website.

Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact our chapter at info@pmi-ireland.org .